Email Signatures

Create your personalized email signature in UARK Gmail, Exchange, Outlook and macOS Mail (OS X Mail). Email signatures must be created in the application from which you send messages.

UARK Gmail (email.uark.edu)

Email signatures created in UARK Gmail only appear when composing an email at email.uark.edu using your web browser.

  1. Log into UARK Gmail at email.uark.edu with your UARK username and password.
  2. Click the Settings gear icon on the right and select Settings.
  3. In the Signature section, enter your new signature text in the text box.
  4. Click Save Changes.

Exchange Online (outlook.office.com)

Email signatures created in the web-based Office 365 Outlook Web App (OWA) only appear in messages composed in OWA. 

  1. Log into outlook.office.com with your UARK email address and password.
  2. Click the Settings gear icon in the top right. Under the header "Your app settings," click Mail.
  3. From the menu on the left, under Layout, click Email signature.
  4. Enter your new signature text in the text box.
  5. (Optional) To include your signature on all messages, check the box "Automatically include my signature on messages I box." Leave the box unchecked to include the signature only as needed. To include your signature when composing a new message, click Insert at the top and select Your signature.
  6. Click Save.

Outlook 2010, Outlook 2013 and Outlook 2016 (Windows)

Email signatures created in Outlook only appear when composing an email using Outlook on your computer. 

  1. Open Outlook.
  2. Click New Email.
  3. Click the Signature icon and select Signatures.
  4. Click New. Enter a name for the signature and click OK.
  5. Enter your new signature in the text box.
  6. Use the drop-down menus on the right to choose what types of messages will include the signature.
  7. Click OK.

Outlook 2011 and Outlook 2016 (Mac)

Email signatures created in Outlook only appear when composing an email using Outlook on your computer. 

  1. Open Outlook.
  2. From the Outlook menu, click Preferences.
  3. Click the Signatures icon. Click Add (+).
  4. Double-click the untitled signature on the left and enter a signature name.
  5. Enter your new signature text in the right pane. Press Enter.
  6. To set your new signature as the default, click Default Signatures. (In Outlook 2016, select your account from the Account drop-down menu.)
  7. Select your account in the Account column. In the Default Signature column, select your signature. Click OK. Set default signatures separately when Outlook is configured for multiple accounts. (In Outlook 2016, select signatures from the New messages and Replies/forwards drop-down menus.)
  8. Close the Signatures dialog box.

Note: Formatting, images and hyperlinks in signatures are converted to plain text when a message is sent as plain text.

macOS Mail (OS X Mail)

Email signatures created in Mail only appear when composing an email using Mail on your computer. 

  1. Open the Mail application.
  2. From the Mail menu, click Preferences.
  3. Click the Signatures tab.
  4. Select your account on the left. Click Add (+).
  5. Enter a name for your new signature and press Enter.
  6. Enter your new signature in the text box on the right.
  7. Click Close.

Updated 01/09/2017


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