Password-protect Microsoft Office Files

Protect student information or other sensitive data by requiring a password to open a Microsoft Office file.

Note: The password is case-sensitive. If the password is lost or forgotten, it cannot be recovered, and you will not be able to open the file.

Office 2010 and 2013 (Windows)

Password protect Office 2010 or 2013 Word, Excel and PowerPoint files.

  1. Open the file.
  2. Click File. Click Save As.
  3. Click Tools (in Office 2013, click Browse and then click the Tools drop-down menu).
  4. Select General Options.
  5. In the "Password to open" field, enter a new password. Click OK.
    Note: To require a password for editing the file, enter a new password in the "Password to modify" field.
  6. Re-enter the password you created to open the file. Click OK.
    Note: If you created a password to modify, re-enter it on the next screen. Click OK.
  7. Click Save.

Office 2011 (Mac)

Word

Password protect an Office 2011 Word document.

  1. Open the document.
  2. Open the Word Menu. Select Preferences.
  3. Click Security.
  4. In the "Password to open" field, enter a new password. Click OK.
    Note: To require a password for editing the file, enter a new password in the "Password to modify" field, and then click OK.
  5. Re-enter the password you created to open the file. Click OK.
    Note: If you created a password to modify, re-enter it on the next screen. Click OK.
  6. Save the document.

Excel

Password protect an Office 2011 Excel file.

  1. Open the file.
  2. Click the Review tab. Click Passwords.
  3. In the "Password to open" field, enter a new password. Click OK.
    Note: To require a password for editing the file, enter a new password in the "Password to modify" field, and then click OK.
  4. Re-enter the password you created to open the file. Click OK.
    Note: If you created a password to modify, re-enter it on the next screen. Click OK.
  5. Save the file.

PowerPoint

  1. Open the presentation file.
  2. Click File, and select Passwords.
  3. Check the "Encrypt this presentation and require a password to open" box.
  4. Enter a new password, and re-enter it in the Verify field. Click Set Password.
  5. Optional: To require a password for editing the file, check the "Require a password to modify this presentation" box. Enter a new password and re-enter it in the Verify field. Click Set Password.
  6. Click OK. Save the file.

Updated 06/19/2015


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