UAConnect: View Student Program/Plan Records

Use the Student Program/Plan component to view a student’s program stack data and track the history of the information when a student changes his or her academic program, academic plan or academic sub-plan. All of a student's rows of information in the academic program table are called the student's program/plan stack.

Retrieve the Correct Program/Plan Record

Navigation: NavBar > Navigator> Records and Enrollment > Career and Program Information > Student Program/Plan

  1. Type the student’s information in one or more of the University ID number, National ID, Last Name or First Name fields.
    Note: Leave the Academic Career and Student Career Nbr fields blank. This will ensure that all records for this student return in the search.
    Note: You must check the Include History check box to update any record in the Program/Plan Stack.

  2. Click Search.

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  3. Click the desired record link. It is very important to select the correct Academic Career for the record to be viewed. 

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View the Academic Program

In general, the information found on this page is generated from the Admissions Office matriculation process. The page opens to the student’s current status.


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Student Program Field Name and Description 

Academic Career

The academic career to which the student program belongs. Students can have multiple active academic careers, either consecutively or concurrently.

AGLW = Agriculture Law

CTED = Continuing Education (non-credit studies)

GRAD = Graduate 

LAW = Law

UGRD = Undergraduate

Career Requirement Term

Click this link to access the Career Requirement Term page. The Career Requirement Term is the catalog year. 

Student Career Number

Within each academic career, students can have multiple academic programs. UAConnect uses the student career number to differentiate academic programs within the same academic career. UAConnect uses an initial default value of zero. For students with multiple academic careers, the default value can remain the same. For students with multiple academic programs within the same academic career, a unique academic career number must be selected for each record added. The student career number zero designates the student's primary academic program within the academic career. A student's primary academic program controls the values of various fields on the student's career term record.

Note: Additional degrees and multiple majors will increment the student career number.

Status

The status indicated the high-level relationship that the student has with the academic program specified on a given row as the effective date of the row. 

Effective Date

The date on which the program action and the other field values will be effective. 

Action Date

The date that the information was actually updated. It can be different from the effective date. UAConnect records and displays the action date for tracking purposes.

Effective Sequence

The effective sequence determines the sequencing of changes to a student's program. The effective sequence number is used if more than one change to academic program data is made within the same effective date. 

Program Action

A program action is a change to a student's program data. 

If a student has future enrollments and certain program actions are entered, UAConnect displays a warning message indicating that the student is enrolled in classes after the effective date of the program action. 

If a student's program (program action PRGC) is changed after the student has been activated in a term, and the start date of the term is after the effective date of the change, UAConnect automatically resets program-related fields on the student's applicable career term records. 

Form of Study is one such field. UAConnect resets this field to the default value of enrollment (ENRL). Use the Form of Study field on the Term Activation page to reassign a value other than the default. 

If the program change affects the student's primary academic program, UAConnect resets the FA_ELIGIBILITY field on the STDN_CAR_TERM table to the appropriate value of the newly assigned academic program, as defined in the Financial Aid Eligible field on the Program 2 page. Plus, Financial Aid that a relevant change has been made to the student's career term record and that the FA Term Build process should be rerun for the student. 

Note: Which program action is available will depend upon the user's security setup. Refer to the Program/Plan Maintenance training documents for Program/Plan update procedures. 

Action Reason

An action reason indicates why a particular program action was taken or offers a further description of the program action. For example, it can be recorded that a student withdrew from an academic program. The reason entered could be Change of Plan or Change of Program. 

Note: Which program reason is available will depend upon the user's security setup. To make changed refer to the Program/Plan Maintenance documents for Program/Plan update procedures.  

Academic Institution

UAConnect automatically populates the academic institution as THEUA, which refers to the academic institution that owns the student's program.  

Academic Program

The student academic program. The value changes when a student changes academic programs. 

AFLS = Agricultural Food and Life Scieces;

AGLW = Agriculture Law;

ARCH = Architecture;

ARSC = Arts and Sciences;

EDUC = Education and Health Professions;

ENGR = Engineering;

GAFL = Graduate Agricultural Food and Life Sciences;

GARS = Graduate Arts and Sciences; 

GBUS = Graduate School of Business;

GEDU = Graduate Education; 

GENG = Graduate Engineering; 

GRAD = Graduate School;

LAWW = Law School;

NDGR = Non Degree Graduate;

NDLW = Non Degree Law School;

NDUG = Non Degree Undergraduate;

WCOB = College of Business. 

From Application

If the information on the student's academic program table (ACAD_PROG) was transmitted into the table through the matriculation process, the From Application check box will be selected and UAConnect will display the admission application number and program number.

Admissions Applications

UAConnect displays a value for this field, if the information on the student's record in the academic program table (ACAD_PROG) was transmitted into the table through the matriculation process.

Admissions Program

UAConnect displays a value for this field, provided that the information on the student's record in the academic program table (ACAD_PROG) was transmitted into the table through the matriculation process.

Admissions Program

UAConnect displays a value for this field, provided that the information on the student's record in the academic program table (ACAD_PROG) was transmitted into the table through the matriculation process.

Note: Majors will be between 10 and 6- (increments of 10); Minors will be between 70 and 79 (increments of 1).

Joint Program Approved

This check box is used to track a student in a dual academic program.

Dual or Joint programs such as a Law JD and MBA are handled with two program entries. This flag will always be unchecked (No).

Admit Term

The admit term determines the earliest term in which a student can be activated into a term for this academic career.

Requirement Term

The field value appears by default according to the value transmitted onto the student's record in the academic program table through the matriculation process.

The requirement term indicates the term in which academic advisement degree progress requirements apply to the student for this academic program.

Rules governing the requirement term (catalog year) vary by program (college), but normally it is the same as the admit term.

Campus

Select the campus on which the student will be active in the specified academic program. FAY = Fayetteville campus; OFF = Not at Fayetteville Campus.

Expected Graduation Term

Term in which the student expects to graduate from the specified academic program.

Academic Load

The academic load is the unit amount that the student will carry within the specified academic program.

Full-Time is the default. Do not change.

Program Action Explanations

A student's program action status indicates a high-level relationship which the student has with an academic program. The program actions and program statuses relevant to UAConnect Student Records are explained in the tables below:

Program Action Selected Explanation System Updates Program Status To Additional Steps Required

ACTV (Activate)

A student is ready to enroll in a term or to be evaluated for transfer credit.

Activate

None.

COMP (Completion of Program)

A student has completed the program.

Program Complete

If the student is ready for graduation processing, complete the graduate process on the Student Degrees page. 

DATA (Data Change),

PRGC (Program Change),

PLNC (Plan Change)

Data relative to a student's program, plan or career status was changed.

No status effect

If a student's program (program action PRGC) is changed after the student has been activated in a term, and the start date of the term is after the effective date of the change, then UAConnect automatically resets the Form of Study field on the student's career term record to the default value of enrollment (ENRL). Use the Form of Study field on the Term Activation page to specify a value other than the default.

If a student's program (program action PRGC) is changed after the student has been activated in a term, and the start date of the term is before the effective date of the change. The change is not in effect until the beginning of the next term. 

DISM (Dismissal)

A student is dismissed from the University of Arkansas.

Dismissed

Post the withdrawal on the student Withdrawal page.

DISC (Discontinuation)

A student discontinues attendance.

Discontinued 

Post the withdrawal on the student Withdrawal page.

MATR (Matriculation)

A person has completed all necessary steps to become an active student in an academic program.

Active

Activate the student into the academic program. 

View the Academic Plan

It is important to note that a valid academic plan is required to activate a student into a term. Usually, the information on the page originates from the matriculation process found in UAConnect Recruiting and Admissions.

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Student Plan Field Name and Description 

Requirement Term

Indicates the term in which academic advisement degree progress requirements apply to the student for this academic career.

Note: The requirement term is the catalog year for the student’s academic program, and can be changed according to academic program guidelines. 

Academic Plan

Indicates the academic plan for the student. A student can have any number of academic plans within an academic program.

Plan Sequence

UAConnect increments the plan sequence number each time that an academic plan is added. This value can be overridden. The plan sequence number is the sequence in which degree progress evaluates a student's academic plans.

Note: Numbering sequence must follow 10-60 for Majors (increments of 10), 70-79 for Minors (increments of 1). The primary plan will have a Plan Sequence of 10 indicating that it is the Billing Program. 

Degree

The system displays the degree associated with the academic plan. 

Declare Date

UAConnect, by default, displays a date equal to the effective date of the latest program action with a status of Active in Program. The declare date is the date that the student declares the academic plan. It is possible to override this value.

Requirement Term

Indicates the requirement term for the academic plan. The requirement term indicates the term in which academic advisement degree progress requirements apply to the student for this academic plan.

Note: This should be the same as on the Student Program page.

Degree Checkout Status

UAConnectdisplays thedegree checkout status when the student has graduated. 

Student Degree Number

UAConnect displays this number sequentially once the graduation process is completed. This number also indicates the printing order if multiple degrees are conferred on the same date. UAConnect prints degree information associated with the lowest number first.

Completion Term

UAConnect displays the completion term once the graduation process is completed. The completion term is the term that the degree requirements were met. 

Advisement Status

The setting in this field determines how the advisement engine processes the academic requirements groups that are linked to the student's program structure. The options are Include, Not Include and Optional. A setting of Include will ensure that all requirement groups that match this structure are pulled into an audit.

A setting of Not Include will ensure that all requirement groups that match this structure are not pulled into an audit. A setting of Optional will pull in requirement groups that match this structure, but will not prevent the overall audit from going complete if unsatisfied.

The default is Include.

Plan Sequence Conventions:

Note: Do not add Plan Sequence Numbers 80 and 81. These numbers are reserved for the University Requirements Plan or ACT 182, respectively.

Type of Plan Plan Sequence Range Increment

Primary Major

10 Billing Program

 

Majors

20-60

10

University Requirements Plan

80

 

Preparation

20-60 (10, only if no other major and not a Pre-Health plan)

10

Honors

20-60

10

Minors

70-79

1

View the Academic Sub-Plan

Usually, the information on this page originates from the matriculation process found in UAConnect Recruiting and Admissions. Students can be activated into terms withouthaving an academic sub-plan.

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Student Sub-Plan Field Name and Description 

Academic Sub-Plan

A student can have any number of sub-plans within an academic plan. Concentrations are also listed here. This allows the relationship of concentration to major to be enforced.

Academic Sub-Plan Type

When an academic sub-plan has been selected, UAConnect displays its corresponding type. 

Declare Date

UAConnect, by default, displays a date equal to the effective date of the latest program action with a status of Active in Program. The declare date is the date that the student declares the academic sub-plan. It is possible to override this value.

Requirement Term

The requirement term indicates the term in which academic advisement degree progress requirements apply to the student for this academic sub-plan.

Note: This should default withthe same requirement term as the Plan.

Updated 08/07/2018


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